Personal data processing – information for job applicants
This information is addressed to persons willing to launch their career at one of the companies belonging to the Huuuge Group* (as defined below) whether they would like to conclude an employment contract or co-operate with Huuuge Group on other legal basis. If you apply for a position at any company of the Huuuge Group or connect with our company, in particular by using CV application form available on the Huuuge Group’s websites, we will store and process certain personal data about you.
Regardless of which company of the Huuuge Group will sign a contract with you, when it comes solely to the recruitment process it is Huuuge Games sp. z o.o. with its registered seat in Szczecin, Poland (address: Storrady Świętosławy 1A/501, 71-602 Szczecin, Poland) (“Huuuge”, “we”) that is the data controller of your personal data. Huuuge may ask other Huuuge Group companies for assistance during the recruitment process.
Please note that our lead supervisory authority is the Polish Personal Data Protection Office which may be contacted at www.uodo.gov.pl/en.
Huuuge has a Data Protection Officer (the “DPO”) who is the person at Huuuge Group responsible for all matters related to data protection and privacy matters. The DPO is the designated contact for data protection issues for the whole Huuuge Group. Should you have any inquiries concerning privacy protection at Huuuge, you can reach us at the following address:
ATTN: Data Protection Officer
Huuuge Games sp. z o.o.
ul. Storrady Świętosławy 1/501, 71-602 Szczecin, Poland
We process your personal data for the following purposes, and based on the following grounds and for the following period of time:
To review your application and to start and conclude the recruitment process.
Upon your consent for future recruitment processes, we save the Data in order to contact you regarding other job openings or opportunities after the position has been filled.
We may process your Data in order to defend against or enforce claims.
- Necessity to prepare to conclude a contract,
- consent that you express through your clear affirmative action of sending a CV to us.
- our legitimate interest – the need to contact you.
This is made only with your permission (consent).
It is necessary for our legitimate interest of enforcing claims and protecting ourselves against them.
Until the position has been filled. After the recruitment process in case of not choosing you, your application will be stored for the period necessary (12 months) to protect the Employer from claims or complaints of applicants. After this period, your application will be removed.
After the recruitment process in case of you gave your consent for future recruitment processes, the application will be stored for the period up to 36 months and after this period, for the time necessary to protect the Employer from claims or complaints of applicants. After this period, your application will be removed.
36 months after the position has been filled, or, if a claim is raised, the time necessary for the legal process.
The Data consists of the information you have provided in your application and/or questionnaire and other information that you provide during the recruitment process, such as name, address, data related to your education and experience etc. and any other that you voluntarily decide to include in you CV sent to us (the “Data”). We ask you to provide exclusively information that you deem necessary to your job application. Please note, that certain data such as: name, address, your date of birth, education and experience may be essential for us to possibly prepare to conclude a contract with you in the future. Other information that you provide to us voluntarily (e.g. your photo or your hobby) we process based on you consent given by your clear affirmative action – by sending your CV to us. If you want to take part in future recruitments processes or would like to be informed about job openings in Huuuge Group please add a separate consent. Please know, that Huuuge does not need the sensitive information about you such as: information about your family status, about your religion or health. Please refrain form including them in your application.
Providing the data is voluntary, however your failure to provide us with most essential Data will make it impossible for you to participate in the recruitment process.
The Data may be shared within the Huuuge Group, with government authorities and/or with our trusted business partners and service providers to achieve each purpose respectively. Such partner’s may for example provide HR, or recruitment services, storage space or other systems that we find necessary to exercise the recruitment process. With each of these companies, Huuuge has the respective agreement in place. These other companies may store data in a country outside the EU/EEA. In case such country is not regarded by the European Commission as a country with adequate level of protection of personal data, such transfer will be based on other safeguard measures, in particular the standard data protection clauses for transfer of personal data to countries outside of the EU/EEA adopted by the European Commission. A copy of these standard data protection clauses can be found at http://ec.europa.eu/justice/data-protection/international-transfers/transfer/.
In case you have any questions regarding our processing of the Data, please contact our DPO by e-mail at firstname.lastname@example.org. You can also use the contact details of our DPO if you would like to exercise any of your rights as a data subject under the GDPR. Please note that the rights under the GDPR are not unconditional. Therefore, an attempt to invoke any of the rights might not lead to Huuuge’s action. We have to analyse first whether it is admissible to exercise your request. Your rights under the GDPR include the following:
- Right to access – you are entitled to access the Data and receive certain information about the processing. That information is provided in this document.
- Right to rectification – you are entitled to obtain rectification of inaccurate Data and to have incomplete Data completed.
- Right to erasure – Under certain circumstances, you are entitled to demand to have the Data erased.
- Right to restriction of processing – under certain circumstances, you are entitled to demand the restriction of the processing of the Data that the we carry out.
- Right to data portability – you are entitled to receive the Data (or have the Data directly transmitted to another data controller) in a structured, commonly used and machine-readable format.
- Right to object –you are entitled to object to certain processing activities conducted by us on the Data, such as all our processing of the Data based on our legitimate interest.
- Right to withdraw your consent – if we have collected and processed your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
You also have the right to lodge a complaint with Huuuge’s lead supervisory authority – the Polish Personal Data Protection Office, which may be contacted at www.uodo.gov.pl/en, or with your local data protection supervisory authority. We, however, encourage you to always first contact us when you have any problems or doubts regarding the personal data processing by us.
*) Huuuge Group means:
Huuuge Global Limited, Huuuge Games sp. z o.o., Huuuge Inc., Huuuge Labs GmbH, Huuuge Tap Tap Games Limited, Huuuge Digital Ltd as amended from time to time.