Rules for the „Huuuge Game Jam” competition on 28-29 May 2022
§1 General provisions
- The “Huuuge Game Jam” event and competition (the “Event” and the “Competition,” respectively) are organized by Huuuge Games Sp. z o.o. with its registered office in Szczecin (the “Organizer”).
- “Huuuge Game Jam” is a competition for game developers enabling them to demonstrate and showcase their skills. It is intended for persons involved in game development whether on a professional or an amateur basis.
- In the Competition, the participants’ task is to create a game on a theme announced by the Organizer at the start of the Competition. The aim of the Competition is to create a functioning computer game or mobile game.
- The Organizer declares that the Competition is not a game of chance, an in-kind lottery, parimutuel betting, promotional lottery whose results depend on chance, or any other form of game of chance pursuant to the Gambling Act of 19 November 2009 (Journal of Laws Dz.U. 2009 no. 201 item 1540, as amended).
§2 Terms of participation
- Participation in the Competition is voluntary and free of charge, but the number of places is limited and will be communicated by the Organizer during registration.
- Only adults may participate in the Competition.
- To take part in the Competition, it is necessary to register on the Eventory platform at the address:
- Huuuge Game Jam Warszawa: https://eventory.cc/event/huuuge-game-jam-2
- Enrolment in the Competition is determined by the order of registration. Registration is deemed effective upon confirmation of acceptance of the registration via the Eventory platform.
- During the course of the Event, the Organizer will provide participants a place to work on their game, refuelling meals and beverages, throughout the entire Event, as well as lunch on 28–29 May 2022. The Organizer will not provide transportation to the site where the Event will be held, nor lodging, in connection with participation in the Event or the Competition.
§3 Rules for participation and conduct of Competition
- Participants in the Competition will work at a location designated by the Organizer on the campus of SWPS University in Warsaw on 28–29 May 2022 (competition site) or online. The Organizer reserves the right to hold the Competition remotely (online) in whole or part, particularly due to the current sanitary/epidemiological situation. If a decision is taken to change the form (or place) of the Competition, the Organizer will notify the participants accordingly, reasonably far in advance, via the Eventory platform used for registration of Competition participants. In the event of a change in the form (or place) for conducting the Competition, the Organizer will not reimburse participants for any costs they may have incurred, including in relation to planned travel or lodging connected with participation in the Event or the Competition.
- In the Competition, games may be created individually or by teams. Teams may include up to six people (teams of four to six people are recommended by the Organizer).
- Participants must organize on their own the computer equipment they need for purposes of participating in the Competition. The Organizer will provide participants access to an online network (Wi-Fi) for purposes of taking part in the Competition.
- Employers of the Organizer may participate in the Competition, but they cannot be chosen as winners of the Competition by the jury in the case of a team made up solely of employees of the Organizer. However, they may join other teams. In that case, the maximum number of employees of the Organizer in a team is two.
- Participants bear full responsibility for any and all items of their property or in their possession during the Competition (including more specifically computer equipment). Participants are required to exercise their own supervision over such movables. The Organizer will not be responsible for potential injuries, including in connection with improper use of equipment or lack of appropriate supervision of equipment.
- Works in the Competition may be executed in any programming languages, using any technology and launched on any devices.
- The Organizer makes the following reservations with respect to execution of works within the Competition:
- The work must be created entirely during the course of the Competition.
- The work must not be plagiarized or contain elements to which the creators do not have rights.
- The work must be related to the announced theme.
- The game must be interactive, which is understood to mean a situation where the player must have the ability to control the game and influence the game play.
- Games must not be prepared prior to the official start of the Huuuge Game Jam Competition. Nor may readymade games, available as of the start of the Competition, be submitted.
- Each participant/team may create only one game during the Competition.
- It is prohibited to implement code or algorithms potentially harmful for other users of the computer or other device on which the game is launched.
- The computer game must not be supplied in the form of an installer, and (after deletion from the system) it must not leave files on the launched system or device. The computer game must be playable and ready to launch immediately upon unpacking it from the archive.
- During creation of their productions, participants may use any game engine, graphic materials, audio files, etc, so long as they hold the economic copyrights thereto or have obtained the necessary licences under the terms specified by the licensor.
- The Organizer will not verify and will not bear any responsibility for the legality of the materials used in productions, or the software used by the participants in the Competition to create them. The Organizer will not be responsible for any losses resulting from participants’ use of unlawful software or material during the Competition.
- In the Competition, there is a categorical ban on inclusion in created works of unlawful, controversial or scandalous content. Such content is deemed to include more specifically:
- pornographic content,
- content inciting hatred on the basis of race, religion or other basis,
- content promoting violence, understood to mean content more violent than generally accepted in games of the given type,
- content promoting narcotics.
- The Organizer has the right to disqualify a game and the participants who created it, particularly if the contents presented therein infringe the law or fair practice or are inconsistent with the theme of the Competition.
- The Organizer will not be responsible for technical problems arising during the course of the Competition. The participants take part in the Competition at their risk. The Organizer will not be responsible for the security of items belonging to participants. Any injuries arising out of the fault of the participants in connection with their participation in the Competition must be redressed by them by restoration to the prior state or by payment of an appropriate amount of money as damages.
- The Competition will end with presentation of the created productions. The presentation will be held on 29 May 2022. The detailed agenda for the Competition will be publicly announced before the start of the Competition.
- During the Competition, there will be a total ban in force on the campus of the University on alcohol consumption, cigarette smoking, and use of psychoactive or narcotic substances. The Organizer reserves the right to remove a participant from the site of the Competition and totally disqualify the participant in the event of a suspicion that the participant is under the influence of alcohol, in a state of insobriety, or in a state indicating that the person is under the influence of psychoactive or narcotic substances.
- Participants must wear a “participant’s badge” throughout the Competition.
- Participants may freely move about the site of SWPS University, within places designated by the Organizer. Any exiting of the University building by participants must be agreed with the receptionists in accordance with the previously established schedule. Outside of opening hours, a participant may leave the building only in exceptional circumstances, after first informing the receptionist or a representative of the Organizer accordingly.
- In the University building it is forbidden to open emergency exits in the absence of a clear situation of danger to the life or health of the participants in the Event. In the case of unjustified opening of emergency exits by a participant, the participant shall be responsible for any resulting injury.
- Participants must leave the University space in the state in which it was made accessible to them. Participants in the Competition are required to maintain the cleanliness of the work stations assigned to them.
- Participants must promptly provide notice of any injuries they observe arising on the site of the Competition. Notifications should be made to the receptionists or to the Competition coordinator (Marta Andreasik: email@example.com, tel. +48 538 519 789).
- In connection with the COVID-19 epidemic, the Organizer states that restrictions and requirements connected with preventing and combatting COVID-19, specified by the Chief Sanitary Inspectorate, such as social distancing, frequent washing and disinfection of hands, or use of protective masks over mouth and nose, which may be in force as of the date of the Event, will apply. The Organizer will supply participants in the Event with personal protective means in the form of hand sanitizing liquids. The detailed rules in this respect may be provided on the Event website on the Eventory platform. Participants not complying with such requirements may be requested by a representative of the Organizer to leave the Event.
- Participants regularly using medications will take them under their own responsibility, and should bring them with them to the Event. The Organizer will ensure the presence of medical personnel at the site of the Competition to provide first aid in the event of an emergency.
§4 Selection of winners; prizes
- The decision on selection of the winners and awarding of prizes will be taken by a jury chosen by the Organizer. The membership of the jury will be announced before the start of the Competition.
- As part of the Competition, all participants in the Event will receive in-kind prizes financed by the Organizer.
- Apart from the main prizes, the jury may also recognize a selected game for any of its individual elements, in particular graphics, music, narrative, innovations, etc. The list of possible distinctions shall be determined by the jury after viewing the game presentations.
- Moreover, partners of the Huuuge Game Jam Competition may decide to recognize a selected game or team of participants. The list of possible distinctions shall be determined by the representatives of the partners after viewing the game presentations. In that case, the representatives of the partners will award a certificate or statuette and an in-kind prize to each participant in the recognized team.
- The principal criterion for assessment of the submitted games by the jury is their general playability and the concept for presentation of the theme of the Competition.
- Any participant in the Competition who wins or is recognized in the Competition is exempt from payment of income tax on the winnings pursuant to Art. 30(1)(2) in connection with Art. 21(1)(68) of the Personal Income Tax Act (gross prize value up to PLN 2,000).
- Prizes cannot be exchanged for cash or other in-kind prizes.
§5 Intellectual property
- Property rights and copyrights to submitted games shall remain with their creators, but the fact of submission of the games within the Competition shall be regarded as publication under a Creative Commons BY SA 2.5 licence (http://creativecommons.org/licenses/by-sa/2.5/), enabling the Organizer of the Competition to make available, publish or copy the submitted games in any media or formats.
- The participant declares that the work created (or jointly created) by the participant does not infringe any rights of third parties and is the participant’s own creation (or joint creation).
- The participant also declares that he or she assumes total, unlimited liability for any claims of third parties against the Organizer, arising in connection with the participant’s involvement in the Competition.
- The participant permits the Organizer to use materials connected with the presentation of the created work (in particular screenshots, the presentation, or fragments thereof) for internal and promotional purposes, without limitations of time or territory and without remuneration.
- Participants consent to potential unpaid use in the form of photography or video recordings of the participant’s image during the Competition and publication thereof for purposes of documentation and promotion of the Event, e.g. in social media, other similar media and marketing materials.
§6 Processing of personal data
- The controller of participants’ personal data is the Organizer.
- The Organizer may process the following data of a participant:
- email address,
- job title and place of work,
- shirt size.
- During the Event, the image or voice of a participant may be recorded in the form of a photograph or video, and by participating in the Event in this respect, the participant consents to potential publication thereof for purposes of documentation and promotion of the Event, for example in social media, other similar media, and marketing materials.
- More information on processing of participants’ data is found at the Organizer’s website at https://huuugegames.com/general-privacy-policy/#4.+personal+data+processing, with respect to use of data for purposes of marketing and organization of events.
- The Organizer has appointed a Data Protection Officer. Participants may submit any questions, comments or requests concerning processing of personal data to the following email address: firstname.lastname@example.org.
§7 Concluding provisions
- The Organizer reserves the right to interrupt or cancel the Competition and to amend these rules to the extent permitted by applicable law, if it does not impact the rights of participants.
- The Organizer shall not bear any liability arising out of possible cancellation or change of date of the Competition.
- By taking part in the Competition, the participant acknowledges that he or she has examined the provisions of these rules and fully accepts them.
- Any violation of these rules, in particular providing inaccurate personal data, infringement of fair practice or violation of applicable legal regulations, shall entitle the Organizer to exclude the participant from involvement in the Competition and result in loss of the right to a prize.
- Any communications concerning the course of the Competition will be published by the Organizer at the Competition website mentioned in §2(3).