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Privacy Policy for job applicants

This information is addressed to persons willing to launch their career at one of the companies from the Huuuge Group (“we”, “us”) whether they would like to conclude an employment or other types of contract with Huuuge. If you apply for a position at any company of the Huuuge Group or connect with us for this purpose, in particular by using an online application form available on the Huuuge Group’s websites containing job offers, we will store and process certain personal data about you. 

Depending on which location you choose to apply/work from or  which Huuuge Group company will present you an offer or sign the contract with you, the controller of your personal data for the whole process of recruitment and interviewing will be one of the Huuuge Group company: Huuuge Publishing Ltd., Huuuge UK Ltd., Huuuge Inc., Double Star Oy, Billionaire Games Limited, Huuuge Global Limited, Huuuge Games Sp. z o.o., Playable Platform B.V. (the list may be amended from time to time, each will be referred to below as “Huuuge”). In other words, your prospective employer/ party to your engagement contract will also be the Controller for the recruitment process beforehand. Detailed addresses of Huuuge Group you can find under this link https://huuugegames.com/general-privacy-policy/#2.+huuuge+group+companies

In case of any doubts, which company exactly is the controller of your personal data, please reach out to our recruitment team or DPO (contact below). When we refer below to the Huuuge or to the Controller – we mean this specific entity from Huuuge Group. Each of these companies will treat your data in the same way and grant the data protection on the same level, unless e.g. there are some specific national legal requirements.   

Huuuge Group has a Data Protection Officer (the “DPO”) who is the person responsible for overseeing matters related to data protection and privacy. The DPO is the designated contact for data protection issues for the whole Huuuge Group. Should you have any inquiries concerning privacy protection, you can reach us at the following address: 

ATTN: Data Protection Officer
Huuuge Games sp. z o.o.
Storrady Świętosławy 1/501, 71-602 Szczecin, Poland or email: dpo@huuugegames.com 

Please see below in details, how we process our job candidates data:

Purpose

To contact you for the purpose of recruitment at Huuuge Group.

To review your application and to start and conclude the recruitment process.

After a finished recruitment process, we may contact you to evaluate the recruitment process.

Upon your consent for future recruitment processes, we save the Data in order to contact you regarding other job openings or opportunities after the position has been filled.

Upon your consent for the processing of your Data provided in the recruitment application, including references, as well as Data obtained from your previous employers, direct superiors, or your former or current colleagues for the purposes required for the recruitment process.

We may process your Data in order to defend against or enforce claims.

Lawful ground(s) for the processing
  • consent that you express through your clear affirmative action of sharing your contact details with us.
  • our legitimate interest when we got your contact from elsewhere/someone else – the need to contact you.
  • Necessity to prepare to conclude a contract,
  • consent that you express through your clear affirmative action of sending a CV to us.
  • our legitimate interest – the need to contact you.

Our legitimate interest – improving the quality of recruitment services as part of the recruitment process.

This is made only with your permission (consent).

Consent that you express through your clear affirmative action of sending us your references in paper form or sending us a reference list, our legitimate interest – improving quality of recruitment services as part of the recruitment process (this is the basis for processing personal Data of your previous employers, direct superiors or your former or current colleagues).

It is necessary for our legitimate interest of enforcing claims and protecting ourselves against them.

Necessary duration (unless laws or regulations to which we are subject oblige us to continue the processing)

Upon your consent, we may store your contact details for up to 36 months.

If this is based on legitimate interest, we will delete your contact details if we do not have an answer from you or you let us know that you are not interested in joining Huuuge.

Until the position has been filled. After the recruitment process in case of not choosing you, your application will be stored for the period necessary (12 months) to protect Huuuge from claims or complaints of applicants. After this period, your application will be removed.

Your data for this purpose, after you provide us with your evaluation answers or refuse to provide us with your answers, will be deleted immediately. The results of your evaluation will be stored anonymously.

After the recruitment process in case you gave your consent for future recruitment processes, the application will be stored for the period up to 36 months and after this period, for the time necessary to protect Huuuge from claims or complaints of applicants. After this period, your application will be removed.

The references in paper form will be stored for the period up to 36 months after the position has been filled, and after this period, for the time necessary to protect Huuuge from claims or complaints of applicants. After this period, your application will be removed.

Up to 36 months after the position has been filled, or, if a claim is raised, the time necessary for the legal process.

The Data we process consists of the information you have provided in your application and/or questionnaire and other information that you provide during the recruitment process, such as name, address, data related to your education and experience etc. and any other that you voluntarily decide to include in your CV sent to us (the “Data”). We ask you to provide exclusively information that you deem necessary to your job application. Please note that certain data such as: name, address, your date of birth, education and experience may be essential for us to possibly prepare to conclude a contract with you in the future. Other information that you provide to us voluntarily (e.g. your photo or your hobby) we process based on your consent given by your clear affirmative action – by sending your CV to us. If you want to take part in future recruitment processes or would like to be informed about job openings in Huuuge Group please add a separate consent. Please know that Huuuge does not need the sensitive information about you such as: information about your family status, about your religion or health. Please refrain from including them in your application.

Providing the data is voluntary, however your failure to provide us with most essential Data will make it impossible for you to participate in the recruitment process.

Huuuge may share your Data with employment agencies or similar companies to handle or assist with the recruitment process, or with other Huuuge Group companies. We always ensure that we have the respective agreements with those third parties and/or such sharing is always lawful and in compliance with the initial purpose.

Where we apply the EU relevant personal data laws – please note that – your Data might be transferred to third countries situated outside the European Economic Area, e.g. via our business partner or to our affiliate outside of EEA. Such transfer shall only take place in accordance with the binding regulations regarding the protection of personal data and only when the applicable safeguards are in place. We take steps to ensure that the recipients of your data, or country of the data destination grant you the appropriate level of privacy and data protection.

 

You have certain rights  regarding your Data processing by us, however, note that those rights are not unconditional. Therefore, your request  might not lead to its immediate performance. We have to analyze first whether it is admissible to exercise your request. Your rights include the following:

  • Right to access – you are entitled to access the Data and receive certain information about the processing. That information is provided in this document.
  • Right to rectification – you are entitled to obtain rectification of inaccurate Data and to have incomplete Data completed.
  • Right to erasure – Under certain circumstances, you are entitled to demand to have the Data erased.
  • Right to restriction of processing – under certain circumstances, you are entitled to demand the restriction of the processing of the Data that we carry out.
  • Right to data portability – you are entitled to receive the Data (or have the Data directly transmitted to another data controller) in a structured, commonly used and machine-readable format.
  • Right to object –you are entitled to object to certain processing activities conducted by us on the Data, such as all our processing of the Data based on our legitimate interest.
  • Right to withdraw your consent – if we have collected and processed your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

You also have the right to lodge a complaint with the data protection supervisory authority. We encourage you, however, to always contact us first when you have any problems or doubts regarding the personal data processing by Huuuge. 

In case you have any questions regarding our processing of the Data, please contact our recruitment team or contact our DPO. 

Last updated: 3.10.2023